How do I create a custom chart of accounts?

StatBun automatically generates a comprehensive chart of accounts that includes multiple groups and accounts. If your business requires a simpler structure or one that better fits your needs, you can easily customize it using the dimension editor.

With the dimension editor, you can:

• Create new hierarchies for your dimensions, even if your source system hasn’t defined them.
• Remove unnecessary groups and accounts.
• Add new groups and rename or modify their contents.

How to customize your chart of accounts

1. Click your profile in the top-right corner of the site and select Companies.

2. Click Settings for the company whose chart of accounts you want to edit or create a new one for.

3. Click the Dimension editor button to open the editor.

4. Choose how you want to customize your chart of accounts:

• Copy and modify the automatically generated chart of accounts. Choose this if you only need to make minor adjustments. If you select this option, continue from step 5.
• Create a completely new chart of accounts. Choose this if you want to build your chart of accounts from scratch. If you select this option, skip to step 8.

5. Open the account hierarchy menu by clicking Account hierarchy.

Click the chart of accounts you want to copy.

Click Duplicate.

The menu will always display the name of the currently selected chart of accounts. If you choose a different chart to copy, the menu name will update accordingly.

6. To make editing easier, expand the entire hierarchy by clicking Expand. If you prefer to edit the chart of accounts step by step, open individual sections by clicking the + icon to the left of a group or account.

7. Edit existing groups and accounts by clicking the three-dot menu on the right side of the group or account.

• Add a subgroup: Create a new subgroup under the selected group. See step 8 for instructions on creating a new group.
• Duplicate: Duplicate the selected group or account for further modification.
• Edit: Rename, assign a new identifier, or select items to include in the group. See step 10 for how to assign items to a group.
• Remove: Remove a group or account from the chart if it is no longer needed.

You can also quickly create new groups and remove items from the chart of accounts.

Hold down the Shift key.

A + icon and a red trash bin will appear next to each group and account on the right side of the chart.

Create a new group: Click the + icon to quickly add a new group under the selected group or account. See step 9 for details on creating a new group.

Delete an item: Click the trash bin to remove the selected group or account. Deletion is immediate and cannot be undone.

8. To add a new group, click the + New group button in the top-right corner or create a subgroup by clicking the three-dot menu on the right side of the group or account and selecting Add subgroup.

9. Give the group a name and identifier.

10. Select the accounts that belong to the group. You can add accounts as follows:

• Type the account number or name in the search field and select the desired accounts from the list.
• Enter the account numbers in the selection field, separating multiple numbers with commas (e.g., 1701, 1702, 1703).
• To select a range of consecutive accounts, type the first and last account numbers separated by a hyphen (e.g., 1001-1010).
• To select all accounts, type an asterisk (*) in the selection field.

11. Finally, click Save.

12. A new group or subgroup will be added to the end of the chart of accounts, but you can move it to your desired position by dragging and dropping. This also works for existing groups and accounts.

13. Repeat steps 8–12 as many times as needed to customize the chart of accounts to suit your needs.

14. Once the chart of accounts is complete, click Save.

15. Finally, select which chart of accounts to use as the default for your reports.

Click the chart of accounts menu.

Click the star icon next to the chart of accounts you want to set as default. When the star turns purple, it means that chart is set as the default.

Click Done.

15. The chart of accounts you’ve created is now complete and will be used as the default for your reports.