How can I budget payroll side costs automatically?

With account dependencies, you can create rules that make budgeting and budget updates more automated. They define how the budgeted amount of one account affects another, allowing, for example, payroll-related costs to be calculated automatically. When you enter salaries in the source account, the dependency rule calculates the amounts for the target account based on the chosen coefficient, without any manual work.

You can also set a specific time period for a dependency, which differs from coefficients that are typically applied to the entire year.

When a dependency is active, it appears as a green row in the budget. If input mode is enabled and you make changes to the budget, the dependency rows will update automatically according to the rules.

Using account dependencies saves time and reduces errors, as changes to the budget are automatically updated to the correct accounts for the entire selected period. This makes budgeting easier, more accurate, and faster, especially for recurring personnel and payroll side costs.

Creating an account dependency rule (short version)

We have written a detailed guide on creating account dependencies in our support portal. The steps described there apply to all of the examples presented later in this article.

First, check out the full guide and then return to this article to easily budget payroll side costs.

Go to the guide in our support portal (opens in a new tab): Using dependencies in budgeting

Here’s also a quick shortcut for creating a dependency rule:

1. Open Budget → Settings → Dependencies → + New

2. Give the group a name → Select the time period when you want the dependency rule group to be active → Set the group as active.

3. + Add new (dependency) → Select the time period when you want the dependency rule to be active → Enter the coefficient → Set the dependency rule as active → Choose the source account(s) and the target account → Save.

4. Create additional dependency rules for the group if needed, and finally click Save.

For example, you can create separate dependency rules for all payroll-related side costs within the same group (e.g., Payroll side costs).

Budgeting TyEL insurance

Sources: Wages and salaries account(s)
Target: TyEL contributions
Coefficient: 0.2485

When you budget the salaries in the source account, StatBun will automatically calculate the TyEL contributions for the selected period.

Budgeting unemployment insurance contributions

Sources: Wages and salaries account(s)
Target: Unemployment insurance contributions
Coefficient: 0.0059

When you budget the salaries in the source account, StatBun will automatically calculate the unemployment insurance contributions for the selected period.

Budgeting employer’s health insurance contributions

Sources: Wages and salaries account(s)
Target: Employer’s health insurance contributions
Coefficient: 0.0187

When you budget the salaries in the source account, StatBun will automatically calculate the employer’s health insurance contributions for the selected period.